HOOP TO THE RHYTHM® 

PRIVACY POLICY

Effective Date:  February  1, 2019
Last Updated: October 12th 2026

Hoop to the Rhythm® (“we,” “us,” or “our”) respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, disclose, and protect information when you visit our website, book a service, purchase a session package, or participate in our 1:1 virtual hoop dance fitness sessions.

1. Information We Collect

Depending on your interaction with us, we may collect:

• Contact information: Your name, email address, telephone number, and other contact details you voluntarily provide.

• Booking information: Your selected service, appointment dates, attendance history, package balances, and scheduling communications.

• Payment information: Payment status, transaction details, and billing information processed through our payment provider. We do not intend to collect or store complete payment card details directly.

• Fitness-related information: Information you voluntarily disclose about your movement experience, goals, physical limitations, accessibility needs, or exercise-related concerns.

• Communications: Emails, messages, feedback, and other communications you send to us.

• Technical information: Where applicable, limited website usage information, device information, cookies, or analytics data collected through our website or third-party providers.

Please do not send unnecessary sensitive medical information through ordinary email, booking forms, or social media messages.

2. How We Use Your Information

We may use your information to:

• Process bookings and payments and administer your session package.

• Schedule, deliver, and manage virtual private sessions.

• Communicate appointment confirmations, reminders, rescheduling information, and service updates.

• Respond to questions, requests, complaints, and customer support inquiries.

• Understand your stated goals and adapt instruction within our professional scope.

• Maintain business, transaction, attendance, and legal records.

• Prevent fraud, enforce our agreements, and protect the safety and integrity of our services.

• Meet applicable legal, tax, accounting, and regulatory obligations.

• Send marketing communications where permitted by law and, when required, with your consent.

You may opt out of marketing emails using the unsubscribe instructions provided or by contacting us. Transactional and service-related messages may still be necessary.

3. How We Share Information

We do not sell your personal information for money. We may share limited information with service providers when reasonably necessary to operate our business, including:

• Booking and scheduling platforms.

• Payment processors.

• Video-conferencing providers.

• Email, website hosting, and customer communication providers.

• Analytics, security, accounting, or professional advisers.

• Government authorities or other parties when disclosure is required by law or reasonably necessary to protect legal rights and safety.

These providers may process information under their own privacy terms. We do not control their independent practices, and you should review their policies where appropriate.

4. Virtual Sessions and Recordings

Virtual sessions may involve third-party video-conferencing services. We do not intentionally record sessions unless recording is disclosed and appropriate permission has been obtained.

If we wish to record a session, capture your image or voice, use a testimonial, or publish identifiable content, we will seek separate permission where required. You may decline promotional use without affecting your eligibility to receive services.

You are responsible for reviewing your own video platform's privacy settings and choosing an appropriate private environment for your participation.

5. Cookies and Analytics

Our website or third-party tools may use cookies and similar technologies to maintain website functionality, understand usage, and improve services. Available controls and consent requirements may depend on the tools we use and your location.

You can manage cookies through your browser and any consent controls provided on our website.

6. Data Security and Retention

We use reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, loss, misuse, or disclosure. No online transmission or storage system can be guaranteed completely secure.

We retain information for as long as reasonably necessary for bookings, customer service, accounting, legal compliance, dispute resolution, and legitimate business needs. Retention periods depend on the nature of the information and applicable law.

7. Your Privacy Choices and Rights

Depending on applicable law, you may have the right to request access to, correction of, or deletion of certain personal information; withdraw consent where processing relies on consent; or exercise other applicable privacy rights.

To make a privacy request, contact us at:

Email: hooptotherhythm@gmail.com
Business: Hoop to the Rhythm®

We may need to verify your identity before processing a request. Some information may need to be retained where the law permits or requires it.

8. Children's Privacy

Our standard 1:1 private virtual sessions are intended for adults aged 18 and older unless we expressly offer and authorize a separate program for minors. We do not knowingly collect children's personal information in connection with adult services.

9. Third-Party Websites and Services

Our website, booking links, payment tools, and video sessions may link to third-party services. Their privacy practices are governed by their own policies. We encourage you to review those policies before providing information.

10. Changes to This Policy

We may update this Privacy Policy when our practices, services, or legal obligations change. The revised policy will be posted with an updated effective date. Changes will apply as permitted by law and will not retroactively remove rights that cannot lawfully be waived.

11. Contact Us

Questions or requests concerning this Privacy Policy may be directed to:

Hoop to the Rhythm®
Business Owner: Erica R. Preston
Email: hooptotherhythm@gmail.com